Office Specialist 1 (Sheriff's Office - Parole & Probation)
Office Specialist 1 (Sheriff's Office - Parole & Probation)
Job ID: 107910
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on May 5, 2025.
PAY AND BENEFITS
Annual Pay Range: $45,772.23 - $57,351.80
Hourly Pay Range: $22.005880 - $27.572979
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by the Employees' Association.
https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
The Clackamas County Sheriff's Office is seeking to fill an Office Specialist 1 position. This position will be responsible for providing services to adults on supervision, citizens, victims, community and agency partners.
The Parole & Probation Division of the Sheriff's Office provides full service programs to adult offenders including pre-sentence investigation, conditional discharge supervision, support services, parole and probation supervision, and victim services. This position is responsible for greeting clients, answering and directing calls, connecting adults on supervision to their probation officer, and communicating with internal teams and staff members. The Parole & Probation Field Services office is located in Oregon City.
The most competitive candidate for this position will be detail oriented, have excellent communication skills to communicate with a variety of individuals, have experience maintaining confidentiality, using discretion and independent judgement, have the ability to establish priorities and manage a workload with minimal supervision, and have experience with data entry and retrieval.
IMPORTANT INFORMATION
All Sheriff's Office positions require a complete Statement of Personal History (SPH).
Only those applicants selected will need to submit the SPH. The SPH is due 10 calendar days AFTER you have been notified. Applicants will receive instructions from the Department of Human Resources or the Sheriff's Office on how to login to the electronic SPH.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of one (1) year of relevant experience providing administrative office support or working in a clerical role that includes front-desk reception and clerical duties.
• Proven customer service experience.
• Experience answering phone calls and disseminating information appropriately.
• Experience working with and handling confidential and/or sensitive documents including appropriate use of discretion and independent judgement.
• Good problem-solving skills.
• Ability to communicate orally and in writing, including conveying technical and procedural information to persons at all levels of ability.
• Ability to maintain composure in stressful situations when dealing with a variety of people.
• Ability to work with the public, contractors, vendors, law enforcement officials, county staff, and others in a courteous, professional manner.
• Must pass a post-offer, pre-employment drug test
• Must pass an extensive background investigation, including national fingerprint records check.
Preferred Special Qualifications/ Transferrable Skills:*
• Basic proficiency in Microsoft Word and Excel.
• Experience establishing priorities and managing workload with minimal supervision.
• Experience working with Oregon Department of Corrections Information System (CIS).
• Experience working in a law enforcement environment or around justice involved clients.
Other Qualifications:
• Possession of a Law Enforcement Data System (LEDS) Certification is required within sixty (60) days of employment.
• Possession of notary public certification is required within six (6) months of employment.
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
TYPICAL TASKS
Duties may include but are not limited to the following:
1. Performs a variety of moderately complex clerical duties and functions to promote and maintain effective program services and procedures; processes data from a variety of documents associated with department reports, provision of services, histories, and quantitative or personnel reports; may perform clerical duties or functions of a sensitive or confidential nature.
2. Receives, transfers or refers calls to appropriate sources; provides basic program information and interpretation of office policies relating to department/division services; schedules appointments for adults on supervision with appropriate staff member(s); meets and greets the general public and/or adults on supervision and directs individuals to appropriate staff; may check in visitors for appointments; makes outgoing calls related to services or appointments; refers complex issues to appropriate staff member(s) for assistance.
3. Processes transactions, computes or verifies data, fees, or payments; accurately transmits, screens, or conveys information using proper format, document, and procedures.
4. Composes routine correspondence and proofreads/edits document for grammar, clarity, punctuation and spelling without altering author's intent; updates and maintains spreadsheets, databases, and reports; tracks and logs data for the department, division, and or employees; returns documents to originating person for editing or approval.
5. Sorts, arranges, files, and maintains documents and records; reviews files for completeness and accuracy; updates and purges files according to department/division guidelines.
6. Monitors and gathers information and data in accordance with program requirements; posts records and makes simple adjustments or corrections to records according to direction; may compile and maintain files of data and fiscal information; examines data for completeness and accuracy; corrects errors in basic math, names, addresses and other input data; interprets data for proper input to program formats; proofreads reports to verify accuracy of data input.
7. Orders and maintains adequate office supplies; processes personnel, accounting and purchasing information and documents.
8. Provides assistance scheduling and setting up conference rooms for meetings and events.
9. Operates a variety of office equipment with high degree of accuracy, skill, and independent judgment.
REQUIRED KNOWLEDGE AND SKILLS
Knowledge of: Modern office practices, procedures and techniques; basic English composition, spelling, grammar, and punctuation; arithmetic and general recordkeeping/bookkeeping processes.
Working knowledge of: Office equipment, including computers and software programs.
Skill to: Communicate effectively, both orally and in writing; accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; establish and maintain effective working relationships with the public, adults on supervision and other staff in a courteous, professional manner; understand and effectively adhere to stated oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; operate office equipment; provide backup services as needed; operate computer software.
WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
“A Tradition of Service Since 1845.” The Clackamas County Sheriff's Office (CCSO) mission is to provide public safety services to the people in Clackamas County so they can experience a safe and secure community. We will fulfill the mission through teamwork and partnerships, as reflected in our core values.
Values
Courage
Dedication
Integrity
Professionalism
Respect
The CCSO serves over 400,000 residents of the County with over 400 employees. As the County's largest law enforcement agency the Sheriff's Office patrols the unincorporated areas of the county as well as several cities that have contracted with CCSO to provide law enforcement for them. The CCSO has many specialized units such as canine, motorcycle patrol, the dive team, Special Weapons and Tactics (SWAT), search and rescue, narcotics investigation (SIU), detectives and Corrections Emergency Response Team (CERT). The Sheriff's Office is also required by law to provide correctional facilities for the county and to offer support services to other agencies in the County, such as: the jail, parole and probation, transitional services, special units and occasionally personnel resources.
The CCSO is committed to enhancing a diverse workforce through principles of active recruitment in the community, equal employment opportunity and positive human resource management. The Administration and staff of the Clackamas County Sheriff's Office adopts a philosophy and practice that we recognize the full potential of all employees, treating all persons with respect, fairness and impartiality.
http://www.clackamas.us/sheriff/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay White, Recruiter
mailto:lindsaywhi@clackamas.us?subject=RECRUITMENT%20QUESTIONS
To apply, visit https://apptrkr.com/6176113
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