Accounting Associate

Position Title: Accounting Associate

Department: Finance and Administration

Status: Full-time, salaried, Exempt

Work Location: Washington, DC

Hybrid remote/office schedule: 2 days in office

Supervisor: Senior Manager of Finance and Accounting

Target Start Date: November 2024

Salary & Benefits

Academic Travel Abroad, Inc. (ATA) is committed to work/life balance, and we engage in a reduced-hour workweek. If you’re hired, this is what we’ll offer you with a few of our benefit highlights:

• Salary: $56,000-$59,000 
• At least 5 weeks of Paid Time Off
• 12 holidays, voting leave, and up to 24 hours of paid volunteer time
• 12 weeks of paid New Parent Leave (any parent, for birth or adoption)
• 50% 401(k) match of an employee’s contribution up to $7,400
• Up to $100 per month in transit or parking benefits matched by ATA
• Plus: medical, dental, vision, Long-Term/Short-Term Disability, Life, and FSA benefits

Description of the Position 

The Accounting Associate is a full-time position within our Finance and Administration Department, focusing on accuracy in handling databases, data management, and meticulous attention to accounts receivable and payable, vendor management, and general accounting tasks. We seek a candidate with a strong, direct interest in accounting who brings excellent organizational skills, precision, and a positive, customer-focused attitude. This role reports to the Senior Manager of Finance and Accounting, providing additional support to the Admin Department on select assignments. The Accounting Associate is vital to ATA’s financial operations and success.

What you’ll do…

Accounts Payable (AP) and Accounts Receivable (AR)

• Monitoring and managing AP requests
• Ensuring accurate coding for payments, expense reports, and credit card statements
• Providing customer service for payment-related inquiries
• Tracking and submitting departmental and administrative invoices
• Posting and tracking payment and refund data into booking and accounting software
• Managing vendor records and collecting bank account details
• Managing AR information and transactions, including manual check deposits 
• Processing refund and transfer requests 

Data Management 

• Inputting raw data into company databases and tech platforms 
• Verifying and validating the accuracy of entered accounting data 
• Maintaining confidentiality and security of sensitive financial data 
• Ensuring accurate record-keeping for reporting and compliance needs

Office Administration and Compliance

• Completing corporate compliance forms 
• Executing the annual Seller of Travel registration renewals across various states 
• Overseeing USD and FX petty cash distribution and reconciliation 
• Managing office supply requests and building maintenance tickets 
• Collecting and distributing department mail 
• Providing support for the Accounting and Finance team as needed

We’re looking for…

• Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field with at least 1 year of relevant professional experience; or an Associate’s degree with at least 3 years of relevant professional experience
• A demonstrated interest in accounting and finance 
• A track record of accuracy in handling databases, data management, and a keen attention to detail 
• Strong organizational and multitasking skills 
• Proficiency in Microsoft Excel 
• Familiarity with accounting software or databases (experience with Acumatica, BILL.com, or Centaur is a plus!) 
• Strong written communication skills 
• High professionalism and discretion 
• Self-motivation and independence in task completion 

To Apply

Qualified candidates should complete our application form and submit the following materials:

• Résumé
• Cover letter

In the application form, select “Accounting Associate”. Applications missing any of these components will not be considered. 

The successful completion of a background check, including professional references, is required for this position.

Application deadline: We encourage applicants to send their materials as soon as possible and before our priority deadline on November 21st.