Administrative Assistant 2

What you will be doing:

Are you looking for an opportunity where your daily activities are focused on supporting a diverse team of professionals and customers? Do you enjoy being the go-to person at work?

The Administrative Assistant 2, stationed at the Anchorage Midtown Job Center, is a crucial Division of Employment and Training Services team member, providing support for operating the three Job Centers in the Anchorage Region. Duties include processing HR paperwork, timesheet entry, financial transaction coding and processing, travel arrangements, purchasing equipment and supplies, and other types of general administrative support. 

If you have high-level organizational skills and a can-do attitude and enjoy working in a fast-paced environment with a wide variety of work tasks and responsibilities, we would love to meet you!

The Department of Labor and Workforce Development, Division of Employment and Training Services’ mission is to provide labor exchange, employment training services, unemployment insurance to Alaskans and Alaska businesses, to advance opportunities for employment, and provide economic stability for communities in Alaska. The Anchorage Midtown Job Center team is a dynamic professional staff with diverse roles and expertise, cross-trained to work together to develop a successful workforce. Our core values are Integrity, Teamwork, Respect, Customer Service, Communication, Excellence, Training, and Creativity.

The Division of Employment and Training Services is devoted to comprehensive workforce development for its staff and customers. Your training will include on-the-job learning, as well as formal training via online video modules, monthly Statewide Admin Team meetings, and ongoing webinar opportunities. The work week for this position is 37.5 hours. The State of Alaska offers 11 paid holidays + 1 personal day per year, generous paid leave accrual, a comprehensive health benefits package, and a competitive retirement plan.

This uniquely rewarding position is located in the heart of Anchorage. The Anchorage Midtown Job Center has plenty of free parking and is surrounded by restaurants and grocery stores, which makes getting out of the office for lunch or a short break very convenient and time efficient. The daily work environment is full of variety with ever-changing priorities and assignments. The Anchorage Midtown Job Center has a team-centered, professional working environment emphasizing exceptional customer service. The Anchorage Midtown staff have strong core values and a solid commitment to our work, and we recognize that everyone has a specialized skill set that brings value to the team. This position is customer-service driven and involves extensive contact with staff and customers via phone, email, video, and face-to-face.

To be successful in the position, a candidate will need the following core competencies:

1.    Clerical & Computer Skills: Knowledge of filing, typing, entering data, maintaining records, and using and completing forms. Uses computers, software applications, databases, and automated systems to accomplish work. 

2.     Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy; and communicates it by various methods.

3.     Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

4.     Interpersonal Skills: Treat others courteously, sensitively, and respectfully. Considers and responds appropriately to the needs and feelings of different people in different situations.

5.    Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. 

If this sounds like your skill set, please submit your complete application through Workplace Alaska!

Special Note: We would like to encourage all applicants to contact the Midtown Job Center (Anchorage) at (907)269-4759 or the MatSu Job Center at (907)352-2500 for assistance with your application. If you are a veteran, please contact Juan Gonzalez (Anchorage) at (907)269-4802 or Holly Brien (MatSu) at (907)352-2516.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)