22-107 Flood Mitigation Grant Coordinator (Grant Specialist II-IV
Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/23x8c7r5.
Texas Water Development Board’s Mission
Leading the state’s efforts in ensuring a secure water future for Texas and its citizens.
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.
The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.
*Salary commensurate with experience and qualifications
Job Description Summary
Performs complex (journey-level) to advanced (senior-level) grant development and coordination, technical assistance, and administration work to plan, administer, implement, and closeout federal and state-funded grants within Texas. Work involves marketing, developing, implementing, and closeout of FEMA’s Flood Mitigation Assistance and state flood grant programs both programmatically and financially, and providing technical assistance to political subdivisions, other agencies, and the public to ensure effective implementation of grant programs. Assists in preparing, coordinating, reviewing, and evaluating the applications to be included in the state’s annual Flood Mitigation Assistance grant application to FEMA. Also assists in reviewing, evaluating, and implementing state flood grants. May serve as a contract manager of the flood grants, maintains information required to perform grant program responsibilities, and assists in the coordination of program requirements between state, federal, and local communities. Serves as a liaison and gives presentations, or conducts training, concerning floodplain planning, management, and mitigation. May train or supervise the work of others. Works under general to minimal supervision, with moderate to considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Grant Coordination Department.
Essential Job Functions
- Assists in the administration of FEMA’s Flood Mitigation Assistance grant program and state flood grant programs.
- Provides technical and administrative assistance on state and federal flood grant and financial assistance programs, including assistance to political subdivisions in developing grant applications.
- Promotes federal and state flood grant and financial assistance by explaining resources, eligibility, and performance requirements to elected officials, community representatives, the public, and other interested parties.
- Conducts site visits, inspections, and monitoring reviews to ensure compliance with state and federal regulations.
- Serves as a contract manager for grant contracts related to state and federal flood grants to include the submission of grant applications, monitoring contract agreements, grant activities, reviewing and approving grant expenses, quarterly reporting, performance and financial reports, deliverables, and grant contract closeouts to ensure compliance with state and federal regulations.
- Conducts and develops presentations, training, workshops, and grant implementation guidance for technical and non-technical audiences on floodplain management, planning, and mitigation funding opportunities offered by the TWDB and other state agencies to local and state officials, professional organizations, and other interested parties.
- Serves as a liaison for the TWDB at public meetings and meetings related to flood grants with federal, state, and local entities or the public.
- Initiates and coordinates cross-functional work groups composed of internal and external stakeholders to develop grant program objectives, work plans and budgets.
- Assists, prepares, and reviews grant closeout materials for federal flood grant funding programs.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
Minimum Qualifications
- Graduation from an accredited four-year college or university with major course work in Hydrology, Water Resources, Natural/Physical/Environmental Science, Geography, Planning, or a related field or an equivalent combination of education and experience.
- Progressive work experience in any combination of grant management, public or business administration, insurance, emergency management, financial or program compliance, environmental, floodplain management, flood or hazard mitigation, project management, or planning.
- 0-2 years for Grant Specialist II
- 2-5 years for Grant Specialist III
- 5+ years for Grant Specialist IV
- Relevant experience may be substituted for education on year-for-year basis.
Preferred Qualifications
- Experience leading or conducting mitigation projects, project management, or contract administration.
- Experience in administering or implementing state or federal mitigation programs.
- One or more of the following certifications:
- Certified Floodplain Manager (CFM).
- Certified Texas Contract Manager (CTCM).
- Certified Texas Contract Developer (CTCD).
- Grants Management Certificate.
- Experience working with FEMA (or other federal agency) programs.
- Experience interacting with elected and governmental officials and stakeholders.
- Experience presenting technical or program requirements at public meetings, conferences, webinars, and workshops.
- Experience in using Geographic Information Systems (GIS).
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to flood mitigation grants and/or contract administration, of business administration principle and practices, and of research and budgeting processes.
- Knowledge of FEMA Hazard Mitigation Assistance programs.
- Knowledge of FEMA National Flood Insurance Program and Floodplain Management regulations.
- Knowledge of state and federal contract and grant management guidelines and procedures, including Title 2 Code of Federal Regulations Part 200, Title 44 Code of Federal Regulations and Title 31 Texas Administrative Code Section 355.
- Knowledge of hydrologic/hydraulic principles and procedures as applied to floodplain management and development of structural and non-structural mitigation solutions.
- Knowledge of the principles and practices of grant administration including project management and contract administration.
- Knowledge of Geographic Information Systems and/or hydrologic/hydraulic modeling and related software and tools.
- Knowledge of, or the ability to rapidly assimilate, information related to state and federal regulations, legislation, guidelines, policies, procedures, grant eligibility, and reporting requirements.
- Skills in grant preparation, development, evaluation, and monitoring; in reporting writing; in budget development and monitoring; and in the use of federal grant administration programs.
- Skills in writing technical memos, reports, and work process and policy documents.
- Skills in using Microsoft Office programs such as Word, Excel, and PowerPoint.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Ability to interpret guidelines, policies, procedures, and regulations; to evaluate financial data for reasonableness, necessity, and conformity with grant requirements; to communicate effectively; and to supervise the work of others.
- Ability to learn and effectively apply working knowledge of government organizations, operations, and flood mitigation funding programs at the federal, state, and local levels.
- Ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal and external customers.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 30% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.